Preparing the Facilities Maintenance & Management Plan for the Historic Structures of the Civita Institute, Civita di Bagnoregio, Italy

Presented November 18, 2016 at the Civita Institute's fundraising event


CHRISTINA WALLACE is an Architectural Conservator and Senior Preservation Project Manager at the Presidio Trust in San Francisco, CA. Having worked on both the east and west coasts, Christina is currently responsible for the conservation and preservation of buildings and sites at the Presidio of San Francisco National Historic Landmark District. Christina has an undergraduate degree from the University of Washington and a Master’s Degree from Columbia University in Historic Preservation.  She is the 2016 James Marston Fitch Mid-Career Fellow and Getty Conservation Institute Guest Scholar studying the topic of the Architecture of the Coastal Salish Tribes of the Pacific Northwest.  

ROBERT WALLACE is a licensed Architect and the Associate Director of Architecture at the Presidio Trust in San Francisco. Previously, Rob worked at architecture firms in Seattle and New York where he developed a professional focus on building rehabilitation, adaptive reuse and sustainability. In 1992, Rob was chosen to work on the conversion of the Presidio of San Francisco from an Army post to a new national park, first with the National Park Service and then the Presidio Trust. Over the last 24 years, Rob has led the professionals responsible for planning, designing and managing building rehabilitation projects for the majority of buildings in the Presidio. Rob has both an undergraduate degree in Environmental Design and a Master of Architecture from the University of Washington.

Both Christina and Robert were students of the 1981 University of Washington’s Architecture in Rome Program and frequent travelers to both Rome and Civita di Bagnoregio.  In 2014 Christina and Robert spent a month in Civita as resident professionals of the Civita Institute. They conducted field work that resulted in the Facilities Management and Maintenance Plan for the 15th century structures owned by the Civita Institute.  

All buildings require a certain level of maintenance, but historic structures require consistent maintenance to provide continuous protection of the resource.  Historic buildings and sites benefit from having a custom Facilities Maintenance and Management Plan (FMMP) to guide the maintenance and stewardship process.  The plan can be used as a short-term guide to cyclical maintenance and as a longer-term guide for planning future repairs and replacement of equipment.   It is also a location where all information specific to the building can be compiled so that it is readily available in one document.  

This seminar will feature a training session that reviews the process for preparation of a Facilities Maintenance and Management Plan.  The presenters will familiarize attendees with FMMPs they have created for buildings at the Presidio in San Francisco.  They will also focus attention on their 2015 FMMP for the facilities of the Civita Institute.   The presentation will include:

  • What elements to include in a FMMP.
  • Compiling basic documentation of the structure, both drawings and photographs.
  • Writing basic descriptions of the building, including structural systems and descriptions of building systems.
  • Performing visual surveys to document existing conditions of all building materials.
  • How to prepare recommendations and priorities for repair.
  • Preparation of outline specifications for maintenance and repairs.
  • Preparation of schedule for cyclical maintenance.

Learning Objective #1:
Participants will learn what elements are typically included in a Facilities Maintenance and Management Plan using the plan that was prepared in 2015 for the buildings owned by the Civita Institute.

Learning Objective #2:
Participants will learn how to organize and document an existing conditions survey.

Learning Objective #3:
Participants will learn how to prepare recommendations and prioritization for repair and maintenance.

Learning Objective #4:
Participants will learn how to prepare a schedule for cyclical maintenance by frequency and priority.